Al Sigl Community of Agencies is seeking a highly organized, proactive and relationship-oriented Administrative Assistant to support the President and senior leadership team. This role is ideal for someone who enjoys creating order, anticipating needs, and helping leaders stay focused on the organization’s mission. The successful candidate will serve as a trusted administrative partner who keeps projects moving, meetings organized, and important relationships cared for.
Administrative Assistant (Part-Time)
Reports To: Chief of Staff
Provides administrative support to: President and Senior Leadership Team
Schedule: Part-Time, ~20 hours per week
Key Responsibilities
Executive & Administrative Support
• Provide scheduling support for the President and senior leadership team.
• Maintain organized files and records, both digital and paper.
• Become familiar with the organization’s shared drive and digital filing systems in order to research and retrieve information and produce other materials of importance to the senior team.
• Assist with email and communication management, including drafting, formatting, and organizing correspondence.
• Maintain weekly records related to capital budgets, fleet/vehicle information, grounds equipment, and work order systems.
Meeting & Leadership Support
• Help prepare meeting materials and coordinate logistics, including room setup, meals, refreshments, and RSVP tracking.
• Upload agendas, reports, and supporting documents into BoardSpot, our Board and committee management platform.
• Track meeting outcomes, action items, deadlines, and follow-up tasks to help initiatives move forward effectively.
• Support leadership initiatives through project coordination, progress tracking, and regular updates using Microsoft Teams and shared tools.
To apply, please contact Christine Coletti at ccoletti@alsigl.org or by mail at:
Al Sigl Community of Agencies
1000 Elmwood Ave., Ste. 300
Rochester, NY 14620